GENERATIVE AI POLICIES

This policy explains how authors, editors, and peer reviewers of Jurnal Manajemen Informatika dan Bisnis Digital may and may not use generative artificial intelligence (AI), such as large language models and image generators. Its purpose is to protect the integrity, the confidentiality, and the originality of the work that the journal publishes.

The policy will be revised as the technology and the standards of publishing change.

1Introduction and Scope

The journal recognizes that generative AI can bring real benefits, such as help in developing ideas, support for the workflow of a researcher, help with data analysis and programming, better quality of writing, and support for authors whose first language is not English. The journal also recognizes the risks below.

Risk	Why it matters
Inaccuracy and bias	AI output can be wrong, can be biased, and can include invented facts and references.
Weak attribution	AI output may not show the sources of the ideas or the text that it produces.
Confidentiality and intellectual property	Material that is uploaded to an AI tool may be exposed to others.
Secondary use of inputs	The provider of a tool may reuse what is entered into it, for example to train its models.

Scope. This policy concerns the use of generative AI tools in preparing, reviewing, and handling manuscripts. A machine learning model that is the subject of a study, or the method that the study applies, is described in the Method section like any other method.

Policy at a Glance

Use of generative AI	Status	Condition
Grammar, language, readability, and translation of the authors' own text	Allowed with conditions	The authors verify the output and disclose the use.
Generating ideas, searching and categorizing literature, and supporting coding	Allowed with conditions	The authors verify the output and disclose the use.
Studying AI tools, or using them within a study, a system, or an instrument	Allowed with conditions	The tool is described in the Method section.
Listing an AI tool as an author	Not allowed	An AI tool cannot be an author.
Submitting AI text or code that has not been reviewed and edited by the authors	Not allowed	Authors are fully responsible for the content.
Replacing missing empirical data with synthetic data without a sound methodology	Not allowed	Synthetic data need a sound and clearly described method.
Creating or altering images, figures, or original research data	Not allowed	See section 2 for the details.
Citing references produced by AI that have not been verified	Not allowed	Every reference and DOI must be checked against the original source.
Uploading unpublished manuscripts or related files to AI tools (editors and reviewers)	Not allowed	Confidentiality must be protected.
Using AI to evaluate, summarize, or assess a manuscript (reviewers)	Not allowed	The only permitted use is to improve the language of the review report.

2Authors

No.	Topic	Rule
2.1	Permitted use	Authors may use generative AI tools, such as ChatGPT, to improve grammar, language, and readability, to generate ideas, to search and categorize literature interactively, and to support coding. Authors may also translate their own text, such as the abstract, but they must check that the translation is accurate.
2.2	Accountability	Authors remain fully responsible for the originality, accuracy, validity, and ethics of the manuscript. They must verify all content that was prepared with the help of AI. The work must remain fundamentally the work of human authors, and human authorship and oversight are required throughout the research process. The work must meet scholarly standards and follow the policies on Authorship and Contributorship and Publication Ethics. The journal makes the decision on publication.
2.3	AI cannot be an author	An AI tool cannot be listed as an author, because it cannot take responsibility for the work, cannot consent to publication, and cannot sign a copyright or licensing agreement.
2.4	Prohibited reliance	A manuscript must not contain (1) text or code produced by AI that the authors have not reviewed, (2) synthetic data that replace empirical data without a sound and clearly described method, or (3) inaccurate content produced by AI, including in the abstract and in supplementary material. A violation may lead to an editorial review or an investigation.
2.5	Images, figures, and data	AI must not be used to create or alter images, figures, or original research data that are intended for publication. This includes charts, tables, medical images, parts of images, code, and formulas. Adding, removing, hiding, or moving elements of an image counts as alteration.
2.6	References	AI tools can invent references. Authors must check every reference and every DOI against the original source. Fabricated or falsified references are treated as research misconduct.
2.7	Research that studies or uses AI	When a study examines AI tools, or when it uses AI as part of a system, a prototype, an intervention, material, or an instrument, the Method section must describe the tool, its version, how it was used, and the relevant settings.
2.8	Confidentiality	Authors must not upload personal or identifiable data of participants, or unpublished research data, to AI tools. The only exception is when the consent of the participants allows it and the terms of the tool give adequate protection for intellectual property, confidentiality, and data security.

2.9 Disclosure of AI use

Authors must disclose any use of generative AI in preparing the manuscript. The disclosure states the name and the version of the tool, how it was used, and the purpose of the use.

If the tool was used	Disclose it in
As part of the research process, for example to support coding or to categorize literature	The Method section
For language editing or translation	The Acknowledgements, placed before the References

Example of a disclosure statement

During the preparation of this work, the authors used [name and version of the tool] for [purpose of the use]. After using this tool, the authors reviewed and edited the output as needed and take full responsibility for the content of the publication.

3Editors and Peer Reviewers

Unpublished manuscripts, images, files, and related information must never be uploaded to a generative AI tool.

Role	Rule
3.1 Editors	Editors must protect the confidentiality of submissions and of the review process. They must not upload an unpublished manuscript or related material to an AI platform.
3.2 Peer reviewers	Reviewers must not use AI to evaluate, summarize, or assess a manuscript or a proposal, and they must not upload unpublished content, including files and images. A reviewer may use AI only to improve the language of his or her review. Reviewers remain fully responsible for their reviews. See the Peer Review Process.

4Handling of Violations

Matter	How it is handled
Suspected violation	A suspected violation of this policy is examined under the Allegations of Misconduct policy.
Possible outcomes	The outcome depends on how serious the violation is. It may be a request for clarification or revision, or the rejection of the manuscript. For a published article, the action follows the Correction and Retraction policy.
Conflicts of interest related to AI	A conflict of interest that is related to AI must be declared under the Conflicts of Interest policy.
Fabricated or unreviewed content	Originality and the integrity of citations are covered by the Plagiarism and Research Integrity Policy.

Related Pages and Enquiries

The Author Guidelines and the Manuscript Preparation page explain how to prepare a manuscript, including the Method section and the Acknowledgements where the disclosure is placed.

Enquiries. Questions about this policy can be sent to the editorial office at jurnal.jumintal@gmail.com.

Publication Ethics Authorship and Contributorship Plagiarism Policy Peer Review Process Conflicts of Interest