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GENERATIVE AI POLICIES
This policy explains how the authors, the editors, and the peer reviewers of STORAGE: Jurnal Ilmiah Teknik dan Ilmu Komputer may and may not use generative AI tools, such as ChatGPT, Microsoft Copilot, Gemini, Claude, and code assistants such as GitHub Copilot. It draws on the guidance of STM, Elsevier, and WAME.
The policy will be updated as standards and practices change. Please read it together with the Publication Ethics, the Plagiarism and Research Integrity Policy, and the Authorship and Contributorship policy.
1Introduction
Generative AI tools can support the development of ideas, the research workflow, programming and data analysis, and the quality of writing. They can also help authors who are not native speakers of English, and they can make the dissemination of research faster. The use of these tools also carries risks, which the journal wants authors, editors, and reviewers to manage with care.
| Risk | Description |
|---|---|
| Inaccuracy and bias | The output can be wrong, biased, or invented. This includes false statements, wrong code, wrong equations, and results that are made up, which are often called hallucinations. |
| Weak attribution | Ideas, quotations, and citations may not be attributed correctly to their real sources. |
| Confidentiality and intellectual property | Unpublished manuscripts, data, designs, or source code that are uploaded to a third party platform can be exposed. |
| Unintended secondary use | Providers may reuse the inputs, for example to train their models. |
2Policy at a Glance
| Status | Use of generative AI | Condition |
|---|---|---|
| Allowed | Improving grammar, language, and readability, and translating the authors' own text | The authors verify the output and disclose the use. |
| Allowed | Generating ideas, searching and categorizing literature, supporting programming and data analysis | The authors verify the output, test any code, and disclose the use. |
| Allowed | Studying generative AI, or using it as a method or a component of a study, a system, or an experiment | It is described in the Method section. |
| Allowed | Generating synthetic data as a declared part of the method | The data are labeled as synthetic and the procedure is described in the Method section. |
| Not allowed | Listing an AI tool as an author | No exception. |
| Not allowed | Submitting AI text or code that the authors have not reviewed | No exception. |
| Not allowed | Replacing missing empirical data or measurements with synthetic data, or presenting synthetic data as real | No exception. |
| Not allowed | Creating or altering images, figures, drawings, or research data that are intended for publication | The exception for AI outputs that are the subject of the study is explained in section 3.5. |
| Not allowed | Citing AI generated references that have not been verified | No exception. |
| Not allowed | Uploading unpublished manuscripts or related material to AI tools (editors and reviewers) | No exception. |
| Not allowed | Using AI to evaluate, summarize, or assess a manuscript (reviewers) | AI may only be used to improve the language of the review report. |
3Authors
3.1 Permitted Use
Authors may use generative AI tools to:
- improve the grammar, the language, and the readability of the manuscript;
- generate ideas;
- search for literature and categorize it;
- support programming and data analysis;
- translate their own text, for example the abstract in Indonesian and in English. The authors must check the accuracy of the translation.
3.2 Accountability and Human Authorship
Authors remain fully responsible for the originality, the accuracy, the validity, and the ethics of their work.
Authors must verify all content that was produced with the help of AI, and they must follow the Authorship and Contributorship and the Publication Ethics policies. Human authorship and human oversight are required. The journal decides whether a manuscript is published.
3.3 AI Tools Cannot Be Authors
An AI tool cannot be listed as an author. It cannot take responsibility for a work, it cannot consent to publication, and it cannot sign a copyright or licensing agreement.
3.4 Prohibited Reliance on AI
| Not accepted | Explanation |
|---|---|
| Unreviewed AI output | Text, code, equations, or calculations from an AI tool that the authors have not reviewed and checked. |
| Synthetic data in place of real data | Synthetic data that replace missing empirical data or measurements, or that are presented as real data. |
| Inaccurate AI content | Any inaccurate content that was produced by AI, including content in the abstract and in the supplementary material. |
A violation may lead to an editorial review or an investigation.
3.5 Images, Figures, and Data
Generative AI must not be used to create or to alter images, figures, charts, tables of results, engineering drawings, photographs, or research data that are intended for publication. Adding, removing, hiding, or moving an element of an image is an alteration.
Exception for AI outputs that are part of the study. Some studies examine or use AI generated outputs, for example generated architectural concepts, or the results of a generative model in a computer science experiment. Such outputs may be shown only when all of the following conditions are met.
| Condition | Requirement |
|---|---|
| 1. Described | The Method section names the tool and its version, and describes the prompts or the settings that were used. |
| 2. Labeled | The caption or the text states clearly that the output was generated by AI. |
| 3. Not misrepresented | The output is never presented as a photograph, a measurement, an observation, or a real result. |
3.6 Source Code and Software
- Authors may use AI tools to support programming. They must review, test, and understand the code that is produced.
- Authors check the license and the copyright conditions of any code that comes from an AI tool.
- The results in the manuscript must come from code that was actually run, and the use of AI for the code must be disclosed.
- The availability of code and data follows the Data Sharing Policy.
3.7 References and Citations
Authors must check every reference and every DOI against the original source. Fabricated or falsified references are research misconduct under the Plagiarism and Research Integrity Policy.
3.8 Research That Uses or Studies AI
When the research examines AI tools, or uses them as a method, a component of a system, or a part of an experiment, the Method section must describe the tool and its version, the date of use, how it was used, and the relevant settings, prompts, and datasets. The description must be detailed enough for other researchers to understand and repeat the work.
3.9 Confidentiality and Participant Data
Authors must not upload identifiable data of participants, unpublished research data, or confidential design, industrial, client, or source code material to AI tools. An exception is possible only when the consent of the participants or the permission of the owner allows it and the terms of the tool give adequate protection.
3.10 Disclosure
Authors must disclose all use of generative AI in the preparation of the manuscript. The disclosure states the name and the version of the tool, how it was used, and the purpose of the use.
| Type of use | Where to place the statement |
|---|---|
| The tool was part of the research, for example support for programming, data analysis, or the categorization of literature | In the Method section. |
| The tool was used for language editing or translation | In the acknowledgments, which are subsection 3.7 of the article template. |
Disclosure statement template
During the preparation of this manuscript, the authors used [name and version of the tool] to [purpose of use]. The authors reviewed and edited the output and take full responsibility for the content of the manuscript.
4Editors and Peer Reviewers
General rule. Uploading unpublished manuscripts, images, files, or related information to generative AI tools is prohibited. It can break confidentiality and the intellectual property rights of the authors.
| Role | Rule |
|---|---|
| 4.1 Editors | Editors protect the confidentiality of the submissions and of the review, and they do not upload unpublished material to AI platforms. Editorial decisions remain the responsibility of the editors. |
| 4.2 Peer reviewers | Reviewers do not use AI to evaluate, to summarize, or to assess a manuscript, and they do not upload unpublished content. They may use AI only to improve the language of their own review. They remain fully responsible for their reviews. See the Peer Review Process. |
5Handling of Violations
| Topic | Handling |
|---|---|
| Suspected violation | A suspected violation of this policy is examined under the Allegations of Misconduct policy. |
| Possible outcomes | The outcome depends on the severity of the case. It may be a request for clarification or revision, or the rejection of the manuscript. |
| Published articles | Action follows the Correction and Retraction policy. |
| Conflicts of interest | A conflict of interest that relates to AI must be declared under the Conflicts of Interest policy. |
Related Pages and Enquiries
For the preparation of a manuscript, see the Manuscript Preparation and Author Guidelines pages. Questions about this policy can be sent to the editorial office at jurnal.storage@gmail.com.
