GENERATIVE AI POLICIES

This policy explains how authors, editors, and peer reviewers of Jurnal Manajemen may and may not use generative artificial intelligence (AI). Generative AI can help with the development of ideas, with the workflow, with the analysis of data, and with writing. It also carries risks. The policy protects the quality of the published record, the confidentiality of unpublished work, and the trust of authors, reviewers, and readers. It will be revised when the technology and good practice change.

GENERATIVE AI AT A GLANCE
Applies to	Authors, editors, and peer reviewers
Authors	May use generative AI for language, ideas, literature, and coding support, after they check the output and disclose the use (section 3)
AI as an author	Not allowed (section 3.3)
Images, figures, and original research data	Must not be created or altered with generative AI (section 3.5)
Disclosure	Required for every use. The place depends on the use (section 3.9)
Editors and peer reviewers	No upload of unpublished material to AI tools, and no AI assessment of a manuscript (section 4)
Questions	jurnal.mamen@gmail.com

1. Introduction

This policy applies to all content that is submitted to or published in the journal, and to everyone who takes part in its editorial process. It draws on the recommendations of three bodies: the STM classification of the use of AI in the preparation of manuscripts, the guidance of Elsevier on generative AI and AI assisted tools in writing and in review, and the recommendations of WAME on chatbots, generative AI, and scholarly manuscripts.

The policy has been written because of four risks.

No.	Risk	What it can cause
1	Inaccurate or fabricated output	Statements, numbers, or references that look credible but are wrong or do not exist.
2	Weak attribution of sources	Ideas or text of other scholars are presented without a source, which can lead to plagiarism.
3	Exposure of confidential material	Unpublished manuscripts, personal data, and business data may become available on a platform of a third party.
4	Reuse of inputs by the provider	What is entered into a tool may be kept or used to train a model, for example.

2. Summary of Allowed and Not Allowed Uses

No.	Use or activity	Status	Condition
1	Improving grammar, language quality, and readability, including the translation of the text of the authors	✓ Allowed	The authors verify the output and disclose the use.
2	Generating ideas, searching and categorizing literature, and supporting coding	✓ Allowed	The authors verify the output and disclose the use.
3	Studying AI tools, or using them in a study, an intervention, or an instrument	✓ Allowed	The use is described in the Research Method section.
4	Listing an AI tool as an author	✗ Not allowed	None
5	Submitting AI text or code that has not been reviewed and edited	✗ Not allowed	None
6	Replacing missing empirical data with synthetic data without a sound methodology	✗ Not allowed	None
7	Creating or altering images, figures, or original research data	✗ Not allowed	None
8	Citing references from AI that have not been verified	✗ Not allowed	None
9	Uploading unpublished manuscripts or related files to AI tools (editors and reviewers)	✗ Not allowed	None
10	Using AI to evaluate, summarize, or assess a manuscript (reviewers)	✗ Not allowed	AI may be used only to improve the language of the review report.

3. Policy for Authors

3.1 Permitted use

Authors may use generative AI tools, for example GPT based tools such as ChatGPT, for the purposes below. In every case the authors must check the output and must disclose the use (section 3.9).

Use	Example in a management manuscript
Language and readability	Improving the grammar and the clarity of the discussion.
Translation of the own text of the authors	Translating the abstract between Indonesian and English. The journal requires both versions. The authors must check that the terms and the meaning are accurate.
Generating ideas	Exploring possible research gaps or ways to frame a problem, which the authors then test against the literature.
Searching and categorizing literature	Grouping studies on a topic, for example the digital marketing of small businesses in Medan, by theme with a large language model tool. The authors must then read and cite the real sources.
Support for coding	Writing or debugging a script to clean data or to run a statistical analysis. The authors must run and check the script.

Scope. Basic tools that only check spelling or manage references, such as Mendeley, are not covered by this policy. A tool that generates or rewrites text, including the generative features of a writing assistant, is covered.

3.2 Accountability and human authorship

No.	Requirement
1	Authors remain fully responsible for the originality, the accuracy, the validity, and the ethics of their work.
2	Authors must verify all content that was produced with the help of AI.
3	The work must be written fundamentally by humans and must meet the standards of scholarship. Human oversight and transparency are expected throughout the research. See Authorship and Contributorship and Publication Ethics.
4	The use of AI does not change the right of the journal to decide whether a manuscript is published.

3.3 AI tools cannot be authors

An AI tool must not be named as an author or a co author. A tool cannot take responsibility for a work, cannot consent to its publication, and cannot sign an agreement on copyright or on a licence.

3.4 Prohibited reliance on AI

A submitted manuscript must not contain any of the following.

No.	Not accepted
1	Text or code that was produced by AI and that the authors have not reviewed and edited.
2	Synthetic data that replace missing empirical data, unless a sound and clearly described methodology is used.
3	Content from AI that is inaccurate, including in the abstract and in the supplementary material.

A manuscript with these practices can be sent for an editorial review or an investigation.

3.5 Images, figures, and data

Generative AI must not be used to create or to alter images, figures, or original research data that are meant for publication. This covers the items below.

No.	Covered item
1	Charts and tables.
2	Photographs, and parts of an image.
3	Program code and formulas.
4	Original research data, for example survey responses, interview results, and financial data.

To add, to remove, to hide, or to move an element of an image or a figure counts as an alteration.

3.6 References and citations

No.	Requirement
1	Authors must check every reference and every DOI against the original source. AI can produce references that look real but do not exist.
2	A fabricated or falsified reference is treated as research misconduct under the Plagiarism and Research Integrity Policy.
3	The rules for citations and for the list of references are in part H of the Author Guidelines.

3.7 Research about AI in business and management

A study of AI tools, or a study that uses AI as an intervention, as material, or as an instrument, is treated differently from the use of AI to prepare a manuscript. Examples are research on the adoption of a chatbot by small businesses, on the use of AI by employees, or on AI in recruitment or marketing. In the Research Method section (section 3 of the article template) the authors must describe the following.

No.	What to describe
1	The tool that was used.
2	The version of the tool.
3	How the tool was used in the study.
4	The settings that matter for the result.

Output of the tool that is itself the object of the study, for example answers of a chatbot that are analyzed, may be reported when it is described in the Research Method section.

3.8 Confidentiality and participant data

Authors must not upload the following to a generative AI tool.

No.	Material
1	Personal or identifiable data of respondents, employees, customers, informants, or other participants, for example a list of the employees of a company in Medan.
2	Confidential data of a company or an organization, for example internal documents and financial records.
3	Unpublished research data.

The only exception is when the consent of the participants allows it and the terms of the tool give adequate protection. The authors must confirm that the terms of the tool protect intellectual property, confidentiality, and the security of data. See also the Data Sharing Policy.

3.9 Disclosure

Every use of generative AI in the preparation of a manuscript must be disclosed. The statement must give the items below.

No.	Item	Content
1	Tool	The name of the tool.
2	Version	The version of the tool.
3	Use	How the tool was used.
4	Purpose	Why the tool was used.

The place of the statement depends on the use.

Kind of use	Where to put the statement
The tool was part of the research, for example coding support or the categorization of literature	In section 3 (Research Method).
The tool was used for language editing or translation	In the Acknowledgments subsection of section 5 (Conclusion).

Example of a statement

During the preparation of this manuscript, the authors used [name and version of the tool] for [purpose]. After using this tool, the authors reviewed and edited the output and take full responsibility for the content of the manuscript.

Replace the words in brackets with the real details. The place of the statement is also explained in the Manuscript Preparation page and in the Author Guidelines.

4. Policy for Editors and Peer Reviewers

Unpublished manuscripts, images, files, and related information must not be uploaded to generative AI tools. The upload may breach confidentiality and the intellectual property rights of the authors.

4.1 Editors

This section applies to the Editor in Chief, the Managing Editor, the Section Editors, and every other person who handles a submission.

No.	Duty
1	Protect the confidentiality of the submissions and of the review process.
2	Do not upload unpublished material, including the manuscript, the correspondence, and the review reports, to an AI platform.

4.2 Peer reviewers

No.	Rule
1	Do not use AI to evaluate, to summarize, or to assess a manuscript or a proposal.
2	Do not upload unpublished content to a generative AI tool.
3	AI may be used only to improve the language of your own review report. The reviewer remains fully responsible for the review.

The duties of reviewers are also described in the Peer Review Process and in Publication Ethics.

5. Handling of Violations

A suspected violation of this policy is examined under the policy on Allegations of Misconduct. The outcome depends on the seriousness of the case.

Stage	Possible outcome
Before publication	A request for clarification or for a revision, or the rejection of the manuscript.
After publication	An action under the policy on Correction and Retraction.
Conflicts of interest	A conflict of interest that is related to AI must be declared under the policy on Conflicts of Interest.

The editors decide on the basis of evidence and context. A report of software that claims to detect text from AI is not proof by itself. This follows the same principle of human oversight as the Plagiarism and Research Integrity Policy.

Related Pages and Enquiries

Topic	Page
Where the disclosure statement belongs	Manuscript Preparation and Author Guidelines
Authorship and the role of AI	Authorship and Contributorship
Standards of ethics	Publication Ethics
Originality and similarity	Plagiarism Policy
Duties of reviewers	Peer Review Process
Suspected misconduct	Allegations of Misconduct
Corrections and retractions	Correction and Retraction
Conflicts of interest	Conflicts of Interest
Sharing of data	Data Sharing Policy