DATA SHARING POLICY

 

This policy explains how authors of Jurnal Pengabdian Masyarakat Bidang Sosial dan Humaniora, abbreviated as ABDISOSHUM, make the data and the materials of their community service activities available, and how they protect the people who took part. Community service activities involve residents, community groups, students, teachers, and partner organizations, so openness has to be balanced with the protection of participants. The journal encourages openness where it is ethical and practicable, and it never expects authors to put participants at risk.

Required
a Data Availability Statement in every article
On request
basis of data sharing, with participant protection first
Not reviewed
datasets are not peer reviewed, and authors are responsible for them

Policy Summary

Item Policy
Basis of the policy Sharing upon reasonable request
Data Availability Statement Required in every article
Where the statement goes In the Acknowledgments section, with the funding and competing interests statements
Repository deposit Not required, but encouraged when it is ethically appropriate
Data about participants Shared only when this is ethical, when participants cannot be identified, and when consent allows it
Peer review of data Datasets are not peer reviewed. Authors are responsible for the soundness of their data.

1. Policy Basis

Matter Practice
Agreement of authors By submitting a manuscript, the authors agree to make the data and the materials that support the article available to other researchers upon reasonable request.
What is reasonable The authors decide whether a request is reasonable. They consider the purpose of the request and the protection of participants.
Rights of the editors The editors have separate rights. Authors must provide data to the editors during review, and after publication when an integrity concern is examined under the Allegations of Misconduct policy.
Retention Authors should keep their data for a reasonable period after publication.

2. Data Availability Statement

Every article must include a Data Availability Statement. The article template does not have a separate section for it. Place the statement in the Acknowledgments section, together with the funding statement and the competing interests statement described in the Conflicts of Interest policy. If you have nothing else to acknowledge, still include the Acknowledgments section for these statements.

What the Statement Should Say

  • whether the data and the materials are available;
  • where and how they can be obtained, for example in a repository with a persistent identifier, in supplementary files, or from the corresponding author; and
  • if the data cannot be shared, the reason, such as the protection of participants, the conditions of consent, or restrictions of a partner or an institution.

Examples

Situation Example of a statement
Available upon request The anonymized data that support the findings of this activity are available from the corresponding author upon reasonable request.
Deposited in a repository The anonymized data and the instruments of this activity are available in [name of the repository] at [DOI or link].
Not available The interview recordings contain personal information, and the participants did not consent to their release, so they are not available. The interview guide is provided as a supplementary file.
Included in the article All the data that support the findings are included in the article.

3. Citing Data

  • Cite every dataset that you use or refer to. This includes datasets that you created and deposited, and datasets from other sources.
  • Place the citation in the reference list, in the format described in Manuscript Preparation. Include a DOI or a persistent link when one exists.
  • For third party sources, such as national statistics, village or school records, or existing databases, name the source and describe the conditions of access.

Example of a reference for a dataset (APA Style)

Author(s) or organization. (Year). Title of the dataset (Version number) [Data set]. Name of the repository. https://doi.org/[DOI of the dataset]

4. Ethical Limits and Protection of Participants

  • Data are shared only when this is ethically appropriate. Authors do not have to share data when sharing would breach the protection of participants or would raise a concern about privacy or security.
  • Respect the consent that participants gave. When participants are minors, the permission of a parent or a guardian, and of the partner institution, must cover how the data are used and shared.
  • Handle all personal data of participants confidentially, as required by Publication Ethics.
  • Do not upload personal data of participants to generative AI tools. See the Generative AI Policies.
Type of data or material How to handle it
Attendance lists and registers of participants Do not share them. They contain names, contact details, and other personal data.
Test scores, questionnaire responses, and survey results Share them in anonymized form. Remove names, national identity numbers, student numbers, telephone numbers, addresses, and other direct identifiers. Check whether a small group, a rare characteristic, or a combination of village, class, age, and occupation could still identify a person.
Interviews, focus group discussions, and recordings of the activity Usually do not share them in full. Share anonymized excerpts, the coding scheme, or the interview guide. Share a recording only when the participants have clearly consented.
Photographs and videos of the activity Share them only with the consent of the people who appear in them, and with the consent of a parent or a guardian for a minor. See also the Licensing page.
Instruments and materials Questionnaires, tests, observation sheets, rubrics, interview guides, training modules, and activity plans are encouraged as supplementary material, if the authors hold the right to publish them. The section on third party material in the Licensing page applies.
Analysis scripts and software Sharing is encouraged, so that others can check and repeat the analysis.
Data about communities and partner organizations Share them only if the community or the organization cannot be identified, or has agreed to be named. Take special care with information that could put a community or its members at risk.

5. Repositories and Licenses for Data

  • Authors are encouraged, but not required, to deposit data that can be shared in a trusted repository that assigns a persistent identifier, such as a DOI. Examples are Zenodo, the Open Science Framework, Figshare, Mendeley Data, and institutional repositories.
  • Deposited data should carry a clear license, so that others know the terms of reuse.
  • The license of the journal, CC BY SA 4.0, covers the published article. It does not automatically cover datasets that are held elsewhere. See the Licensing and Open Access Policy pages.

6. Information to Provide at Submission

No. What to do
1 State at submission whether a dataset is linked to the manuscript.
2 If it is, give a DOI, a preregistered DOI, a hyperlink, or another persistent identifier. Put it in the Comments for the Editor field and in the Data Availability Statement of the manuscript.
3 If you use a preregistered DOI, be ready to give the reviewer URL of the deposit when the editors ask for it.
4 Upload supplementary files together with the manuscript.

7. Review and Responsibility

Matter Practice
Peer review of data Datasets are not formally peer reviewed. Authors are responsible for the soundness of their data, and an error in the data is the responsibility of the people who produced them.
Requests from reviewers Reviewers may ask for the data or the materials that they need to evaluate the manuscript.
Errors after publication A significant error in the data of a published article is handled under the Correction and Retraction policy.
False statements and withheld data A Data Availability Statement that is false, or data that are withheld without a legitimate reason when the editors ask for them, may be handled under the Allegations of Misconduct policy.

8. Related Pages

Topic Page
Preparing the manuscript Manuscript Preparation
Ethical standards and consent Publication Ethics
Originality and research integrity Plagiarism and Research Integrity Policy
Competing interests and funding statements Conflicts of Interest
Use of generative AI Generative AI Policies
Reuse of articles and other material Licensing and Open Access Policy
Suspected misconduct Allegations of Misconduct
Corrections and retractions Correction and Retraction

Questions about Data Sharing

Questions about this policy, or about how to write a Data Availability Statement, can be sent to the editorial office at jurnal.abdisoshum@gmail.com. More contact details are available on the Journal Contact page.