GENERATIVE AI POLICIES

This policy explains how authors, editors, and peer reviewers of Jurnal Pengabdian Masyarakat Bidang Sains dan Teknologi, abbreviated as ABDIKAN, may and may not use generative artificial intelligence (AI). It draws on the recommendations of STM, Elsevier, and the World Association of Medical Editors (WAME).

The journal recognizes that generative AI can support the development of ideas, the research workflow, data analysis, and the quality of writing, and that it can help authors who do not write in English as a first language. The journal will revise this policy as practice and technology change.

Section 3Authors

Section 4Editors and Reviewers

Section 5Disclosure

Section 6Violations

1Scope and Risks

In this policy, generative AI means tools that produce text, images, audio, or synthetic data, for example ChatGPT, Copilot, Gemini, Claude, NovelAI, and Jasper AI. The policy applies to the use of such tools in the preparation of a manuscript, in the community service activity that a manuscript reports, and in the review and the editing of a manuscript. Four risks explain why the rules below are needed.

No.	Risk	Description
1	Inaccuracy and bias	A tool can produce content that is wrong, biased, or invented, including references that do not exist (often called hallucinations).
2	Weak attribution	A tool can fail to credit the ideas, the quotations, and the citations of the original authors.
3	Confidentiality and intellectual property	Material that is uploaded to a platform of a third party can be exposed, and the rights of authors and of participants can be harmed.
4	Unintended secondary use	A provider may reuse the material that is entered, for example to train its models.

2Policy at a Glance

Use of generative AI	Status	Condition
Improving grammar, language, and readability, and translating the authors' own text	Allowed	The authors verify the output and disclose the use.
Generating ideas, searching for and categorizing literature, and supporting coding	Allowed	The authors verify the output and disclose the use.
Using AI tools as part of the activity, such as training for partners or a tool for the program	Allowed	The use is described in the Implementation and Method section.
Listing an AI tool as an author	Not allowed	None.
Submitting text or code from AI that has not been reviewed and edited	Not allowed	None.
Replacing missing empirical data with synthetic data without a sound method	Not allowed	None.
Creating or altering images, figures, or original data of the activity	Not allowed	None.
Citing references from AI that have not been verified	Not allowed	None.
Uploading unpublished manuscripts or related files to AI tools (editors and reviewers)	Not allowed	None.
Using AI to evaluate, summarize, or assess a manuscript (reviewers)	Not allowed	A tool may only be used to improve the language of the review report.

3Authors

3.1 Permitted use

Authors may use generative AI tools to improve grammar, language, and readability, to generate ideas, to search for and to categorize literature interactively, and to support coding. Because the abstract must be provided in English and in Indonesian, authors may also use such a tool to translate their own text, for example the abstract, on the condition that they check the accuracy of the translation.

3.2 Accountability

Authors remain fully responsible for the originality, the accuracy, the validity, and the ethics of their manuscript, including everything that was produced with the help of AI. They must verify all such content. The work must be written by the authors themselves and must meet scholarly standards. ABDIKAN makes the final decision on publication. Authors must also follow the policies on Authorship and Contributorship and Publication Ethics.

3.3 AI cannot be an author

An AI tool cannot be listed as an author, because it cannot take responsibility for the work, cannot consent to publication, and cannot sign copyright or licensing agreements.

3.4 Prohibited reliance on AI

A manuscript must not contain text or code from AI that the authors have not reviewed and edited, synthetic data that replace missing empirical data (unless a sound method is used and clearly described), or inaccurate content that was produced by AI. This applies to the whole manuscript, including the abstract and any supplementary material. Violations may lead to editorial review or investigation.

3.5 Images, figures, and data

AI must not be used to create or to alter images, figures, or original data of the activity that are intended for publication. This includes charts, tables, photographs and other documentation of the activity, parts of images, code, and formulas. Adding, removing, hiding, or moving elements of an image counts as alteration. A photograph of an activity must show the activity that really took place.

3.6 References

Authors must check every reference and every DOI against the original source, because tools can invent references that look real. Fabricated or falsified references are treated as research misconduct under the Plagiarism and Research Integrity Policy.

3.7 Activities that use AI tools

A community service activity may use AI tools, for example in training for partners, in learning material, or in a tool that is built for the partner. In this case, the Implementation and Method section describes the tool, its version, the way in which it was used, and the settings that matter for the results.

3.8 Confidentiality and personal data

Authors must not upload personal or identifiable data of partners, participants, or community members, or unpublished data of the activity, to an AI tool. An exception is possible only when the consent of the people concerned allows it and the terms of the tool give adequate protection to intellectual property, confidentiality, and data security.

4Editors and Peer Reviewers

Unpublished manuscripts must not be uploaded to generative AI tools. This applies to the manuscript itself and also to its images, its files, and any related information, because the upload can breach confidentiality and the intellectual property rights of the authors.

Role	Rule
Editors	Editors protect the confidentiality of submissions and of the review process. They do not upload unpublished material to AI platforms.
Peer reviewers	Reviewers do not use AI to evaluate, to summarize, or to assess a manuscript, and they do not upload unpublished content. They may use a tool only to improve the language of their own review report. Reviewers remain fully responsible for the accuracy, the judgment, and the integrity of their review. Please see the Peer Review Process.

5Disclosure of the Use of AI

Any use of generative AI in the preparation of a manuscript must be disclosed. The statement gives the name and the version of the tool, the way in which it was used, and the purpose of the use. The article template has no separate section for declarations, so the statement is placed as follows.

Use of the tool	Where to place the statement
The tool was part of the activity or of the evaluation.	In the section Implementation and Method (B. PELAKSANAAN DAN METODE).
The tool was used for language editing, translation, or another help in writing.	In the Acknowledgements (Ucapan Terima Kasih), in the Closing section (D. PENUTUP).

Example of a statement

During the preparation of this manuscript, the authors used [name and version of the tool] to [purpose of use]. After using this tool, the authors reviewed and edited the output, and they take full responsibility for the content of the publication.

6Handling of Violations

Suspected violations of this policy are examined under the Allegations of Misconduct policy. The outcome depends on the seriousness of the violation. It may be a request for clarification or revision, the rejection of the manuscript, or, for a published article, action under the Correction and Retraction policy.

A conflict of interest that is related to AI, for example a financial relationship with the provider of a tool that is used in the activity, must be declared under the Conflicts of Interest policy.