DATA SHARING POLICY

Data Sharing Policy

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Policy at a Glance

Question	Answer
What is the basis of the policy?	Data are shared upon reasonable request.
Is a Data Availability Statement required?	Yes, for every research article.
Where does the statement go?	In the Acknowledgments section of the manuscript.
Must data be deposited in a repository?	No, but it is encouraged when it is ethically appropriate.
Can data of participants be shared?	Only when sharing is ethically appropriate, the participants cannot be identified, and their consent permits it.
Is the data peer reviewed?	No. The authors are responsible for the soundness of their data.

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1. Policy Basis

No.	Principle
1	By submitting a manuscript, the authors agree to make the supporting data and materials available to other researchers upon reasonable request.
2	The authors decide whether a request is reasonable. They consider the purpose of the request and the protection of the participants.
3	This authority does not limit the editors. The authors must provide data to the editors during the review, and after publication when a concern about integrity is examined. See Allegations of Misconduct.
4	The authors should keep their data for a reasonable period after publication.

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2. Data Availability Statement

Every research article must include a Data Availability Statement. The manuscript template has no separate section for it, so the statement is placed in the Acknowledgments section, together with the statements on funding and on competing interests. The statement must give the following information.

No.	Required information
1	Whether the supporting data and materials are available.
2	Where and how they can be obtained, for example in a repository with a persistent identifier, in supplementary files, or from the corresponding author.
3	If the data cannot be shared, the reason, for example the protection of participants, the conditions of consent, or the restrictions of an institution or a partner organization.

Example Statements

Situation	Example statement
Available on request	The anonymized dataset that supports the findings of this study is available from the corresponding author upon reasonable request.
Deposited in a repository	The dataset and the source code that support the findings of this study are deposited in [name of the repository] and are available at [DOI or persistent link].
Not available	The raw recordings cannot be shared because they contain confidential information of the partner organization and the participants did not consent to their release. The research instrument is provided as supplementary material.
Included in the article	All the data that support the findings of this study are presented in the article.

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3. Citing Data

Authors should cite every dataset that they used or referred to. This includes datasets that the authors created and deposited, and data of third parties. Dataset citations are added to the reference list in the format of the journal, as described in Manuscript Preparation, and they include a DOI or a persistent link whenever one exists. For sources of third parties, such as national statistics, existing databases, or public benchmark datasets, the authors should name the source and describe the conditions of access.

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4. Ethical Limits and Protection of Participants

Data should be shared only when sharing is ethically appropriate. Sharing is not required where it would breach the protection of human participants or raise concerns about ethics, privacy, or security. Authors must respect the consent that participants gave.

The table below shows how different types of data should be handled.

Type of data	How to handle it
Measurements, sensor data, and results of experiments or simulations	Sharing is encouraged, with enough description (units, conditions, and software versions) for others to understand and reuse the data. Confidential data of partner organizations may be shared only with their permission.
Scores of tests and responses to questionnaires	Share in anonymized form. Remove names, identity numbers, and other direct identifiers. Check whether small groups, rare characteristics, or a combination of details such as institution, class, and age could identify a person.
Interviews, focus groups, and audio, video, or image recordings of persons	Usually not shared in full. Share anonymized excerpts, the coding scheme, or the interview guide instead. Share recordings only with the clear consent of the participants.
Research instruments, such as questionnaires, protocols, observation sheets, rubrics, and interview guides	Encouraged as supplementary material, provided that the authors hold the right to publish them. See the section on third party material in Licensing.
Analysis scripts, source code, software, and trained models	Sharing is encouraged so that others can verify and reproduce the analysis. State the version, the license, and the dependencies, and respect the licenses of the data and the software that were used.
Data about institutions, schools, and organizations	Share only if they cannot be identified, or if they have agreed to be named.

Additional Rules

No.	Rule
1	Data of participants must always be kept confidential, as stated in the policy on Publication Ethics.
2	Authors must not upload personal data of participants to generative AI tools. See the Generative AI Policies.

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5. Repositories and Licenses for Data

Authors are encouraged, but not required, to deposit data that can be shared in a trusted repository that assigns a persistent identifier, such as a DOI. Examples are Zenodo, the Open Science Framework, Figshare, Mendeley Data, and the repository of the institution of the author. Deposited data should carry a clear license, so that others know under which terms they can reuse it.

The CC BY 4.0 license of the journal covers the published article only. It does not automatically cover datasets that are held elsewhere. For further information, see Licensing.

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6. Information at Submission

No.	What the authors do
1	State whether a dataset is associated with the manuscript.
2	If it is, provide a DOI, a preregistered DOI, a hyperlink, or another persistent identifier. This information is entered in the Comments for the Editor field of the submission form and in the Data Availability Statement of the manuscript.
3	Authors who give a preregistered DOI must be ready to supply a private link for the reviewers to their deposit when the reviewers ask for it.
4	Upload supplementary files together with the manuscript.

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7. Review and Responsibility

Topic	Policy
Peer review of data	Datasets are not formally peer reviewed as part of the review of a manuscript.
Responsibility	The authors are responsible for the soundness of their data, and errors in the data rest with those who produced them.
Requests of reviewers	Reviewers may ask for the data or the materials that they need to evaluate the manuscript.
Errors after publication	A significant error in the data that is found after publication is handled under the policy on Correction and Retraction.
False statements and withheld data	A Data Availability Statement that is false, or data that are withheld without a legitimate reason when the editors ask for them, may be handled under the policy on Allegations of Misconduct.

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Related Pages and Enquiries

Item	Details
Pages to read together with this policy	Manuscript Preparation, Publication Ethics, and the Plagiarism and Research Integrity Policy.
Questions about data sharing	Editorial office of INSOLOGI: jurnal.insologi@gmail.com

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