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GENERATIVE AI POLICIES
This policy explains when authors, editors, and peer reviewers of Jurnal Sains dan Teknologi, abbreviated as INSOLOGI and published by Yayasan Literasi Sains Indonesia, may and may not use generative artificial intelligence (AI). The core principle is simple: AI may support the work, but humans remain fully responsible for it, and every use of AI must be disclosed.
Authors should read this policy together with the policies on Authorship and Contributorship and Publication Ethics.
Generative AI Policies
1. Introduction
This policy applies to all authors, editors, and peer reviewers of INSOLOGI. It draws on the recommendations of STM on the classification of AI use in manuscript preparation, of Elsevier on generative AI in scholarly writing and peer review, and of WAME on chatbots and scholarly manuscripts.
Generative AI can offer real benefits. It can support the development of ideas, the organization of the research workflow, data analysis, and the quality of writing. It can also help authors whose first language is not English and may speed up the dissemination of research. INSOLOGI will update this policy as the technology and the publishing standards change.
In this policy, generative AI means any tool that produces text, images, audio, or synthetic data in response to a prompt. Examples include ChatGPT, Copilot, Gemini, Claude, NovelAI, and Jasper AI. The use of these tools carries the following risks.
| No. | Risk | Description |
|---|---|---|
| 1 | Inaccuracy and bias | Generative AI can produce content that is inaccurate, biased, or fabricated. Fabricated content is often called a “hallucination.” |
| 2 | Weak attribution | Generative AI may not attribute ideas, quotations, and citations correctly. |
| 3 | Confidentiality and intellectual property | Information that is entered into a third party platform may be exposed, and the rights of its owners may be affected. |
| 4 | Unintended secondary use | Providers may reuse the inputs and outputs of users, for example to train their models. |
2. Policy at a Glance
The table below summarizes what is allowed and what is not. The sections that follow give the details.
| Use of generative AI | Status | Condition |
|---|---|---|
| Improving grammar, language, and readability, and translating the authors’ own text | Allowed | The authors verify the output and disclose the use. |
| Generating ideas, searching and categorizing the literature, and supporting coding | Allowed | The authors verify the output and disclose the use. |
| Studying AI tools, or using them in a study, a system, or an instrument | Allowed | The use is described in the Research Methodology section. |
| Listing an AI tool as an author | Not allowed | No exception. |
| Submitting AI generated text or code that the authors have not reviewed and edited | Not allowed | No exception. |
| Replacing missing empirical data with synthetic data without a sound methodology | Not allowed | No exception. |
| Creating or altering images, figures, or original research data | Not allowed | Only AI outputs that are the subject of a study are acceptable, as explained in Section 3.5. |
| Citing AI generated references that have not been verified | Not allowed | No exception. |
| Uploading unpublished manuscripts or files to AI tools (editors and peer reviewers) | Not allowed | No exception. |
| Using AI to evaluate, summarize, or assess a manuscript (peer reviewers) | Not allowed | AI may be used only to improve the language of the review report. |
3. Authors
3.1 Permitted Use
Authors may use GPT based tools, such as ChatGPT, to improve grammar, language, and readability. Authors may also use generative AI to generate ideas, to search the literature interactively, to categorize the literature, and to support coding. Authors may translate their own text, for example the abstract, but they must check that the translation is accurate. The authors must verify all AI assisted content and disclose the use as described in Section 3.9.
3.2 Accountability and Human Authorship
Authors are fully responsible for the originality, accuracy, validity, and ethics of their work, including every part that was prepared with the help of AI. They must follow the policies on Authorship and Contributorship and Publication Ethics. The work must be written by humans in its essence and must meet scholarly standards. Human oversight and transparency are required throughout the research process. INSOLOGI makes the final decision on publication.
3.3 AI Tools Cannot Be Authors
A generative AI tool cannot be listed as an author or a coauthor. An AI tool cannot take responsibility for a work, cannot consent to its publication, and cannot sign copyright or licensing agreements. These duties can be carried out only by humans.
3.4 Prohibited Reliance on AI
A manuscript must not contain any of the following. These practices may lead to an editorial review or an investigation.
| No. | Prohibited content |
|---|---|
| 1 | Text or code produced by AI that the authors have not reviewed and edited. |
| 2 | Synthetic data that replaces empirical data, unless a sound method is used and clearly described. |
| 3 | Inaccurate content produced by AI, including content in the abstract and in the supplementary material. |
3.5 Images, Figures, and Data
Authors must not use generative AI to create or alter images, figures, or research data that are intended for publication. This covers charts, tables, photographs, micrographs, spectra, medical images, diagrams, parts of images, code, and formulas. Adding, removing, hiding, or moving elements of an image is also an alteration.
Exception: The rule above does not apply when the AI generated output is itself the subject of the research, for example in a study that evaluates a generative model. Such output must be clearly labeled as AI generated, and the tool must be described as required in Section 3.7.
3.6 References and Citations
Generative AI can invent references that look realistic but do not exist. Authors must verify every reference and every DOI against the original source. Fabricated or falsified references are a form of research misconduct under the Plagiarism and Research Integrity Policy.
3.7 Research About AI or Using AI as a Research Tool
A study that examines AI tools, or that uses them as part of a system, an experiment, an intervention, or an instrument, is different from the use of AI to prepare a manuscript. In such a study, the authors must describe the tool, its version, how it was used, and the relevant settings in the Research Methodology section. These details should be sufficient for other researchers to understand and, where possible, to reproduce the work.
3.8 Confidentiality and Participant Data
Authors must not upload identifiable data of participants or other people, or unpublished research data, to generative AI tools. An exception is possible only when the consent of the participants allows it and the terms of the tool give adequate protection. Before any upload, the authors must confirm that the terms of the tool cover intellectual property, confidentiality, and data security.
3.9 Disclosure
All use of generative AI in the preparation of a manuscript must be disclosed. The statement must name the tool and its version, state how the tool was used, and give the purpose of its use. Its place in the manuscript depends on the kind of use.
| Kind of use | Where to place the statement |
|---|---|
| The tool was part of the research, for example for coding or for the categorization of the literature | In the Research Methodology section. |
| The tool was used for language editing or translation | In the Acknowledgments section. |
Suggested wording of the statement
During the preparation of this manuscript, the authors used [name and version of the tool] to [purpose of use]. The authors reviewed and edited the output and take full responsibility for the content of the manuscript.
4. Editors and Peer Reviewers
Editors and peer reviewers must not upload unpublished manuscripts, images, files, or related information to generative AI tools. Doing so may breach confidentiality and the intellectual property rights of the authors.
4.1 Editors
Editors must protect the confidentiality of submissions and of the review process. They must not upload unpublished materials to generative AI platforms.
4.2 Peer Reviewers
Peer reviewers must not use generative AI to evaluate, summarize, or assess a manuscript or a proposal, and they must not upload unpublished content to AI tools. AI may be used only to improve the language of the review report. Reviewers remain fully responsible for their judgments and for the integrity of their reviews. For further information, see the Peer Review Process.
5. Handling of Violations
Suspected violations of this policy are examined under the policy on Allegations of Misconduct. The outcome depends on the seriousness of the case.
| Stage | Possible outcome |
|---|---|
| Before publication | A request for clarification or revision, or the rejection of the manuscript. |
| After publication | Action under the policy on Correction and Retraction. |
| Conflicts of interest | Any conflict of interest that is related to AI must be declared under the policy on Conflicts of Interest. |
Related Pages and Enquiries
| Item | Details |
|---|---|
| Where the statement goes | See Manuscript Preparation and the Author Guidelines. |
| Related policies | Publication Ethics, Plagiarism and Research Integrity Policy, and Authorship and Contributorship. |
| Questions about this policy | Editorial office of INSOLOGI: jurnal.insologi@gmail.com |
