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GENERATIVE AI POLICIES
Jurnal Ilmu Sosial dan Humaniora has this policy to guide how authors, editors, and peer reviewers may use generative artificial intelligence (AI). It draws on recommendations from STM, Elsevier, and WAME. The journal will update the policy as the technology and the related standards change.
1. Introduction
Generative AI can support idea development, research workflows, data analysis, and writing, and it can help authors who are not native English speakers. It can also speed up the dissemination of research. The journal recognizes these benefits and asks that such tools be used responsibly, transparently, and under human oversight.
What is generative AI? Generative AI refers to tools that produce text, images, audio, or synthetic data. Examples include ChatGPT, Copilot, Gemini, Claude, NovelAI, and Jasper AI.
Main Risks
| Risk | What it means |
|---|---|
| 1. Inaccuracy and bias | AI output can be wrong or biased, and it can include fabricated content, which is often called a "hallucination". |
| 2. Weak attribution | AI output may not credit the sources of ideas, quotations, and citations properly. |
| 3. Confidentiality and intellectual property | Material entered into third party platforms may be exposed, which puts confidential information and intellectual property at risk. |
| 4. Unintended secondary use | Providers may reuse inputs or outputs, for example to train their models. |
2. Policy at a Glance
| Use of generative AI | Status | Condition |
|---|---|---|
| Improving grammar, language, and readability, and translating the authors' own text | Allowed | Authors verify the output and disclose the use |
| Generating ideas, searching and categorizing literature, and supporting coding | Allowed | Authors verify the output and disclose the use |
| Studying AI tools, or using them in a study, intervention, or instrument | Allowed | Described in the Method section |
| Listing an AI tool as an author | Not allowed | None |
| Submitting AI text or code that has not been reviewed and edited | Not allowed | None |
| Replacing missing empirical data with synthetic data | Not allowed | Unless a sound method is clearly described |
| Creating or altering images, figures, or original research data | Not allowed | None |
| Citing references generated by AI that have not been verified | Not allowed | None |
| Uploading unpublished manuscripts or files to AI tools (editors and reviewers) | Not allowed | None |
| Using AI to evaluate, summarize, or assess a manuscript (reviewers) | Not allowed | AI may only be used to improve the language of the review report |
3. Authors
3.1 Permitted Use
Authors may use GPT based tools such as ChatGPT to improve grammar, language, and readability. Generating ideas, searching the literature interactively, categorizing literature, and supporting coding are also acceptable. Authors may translate their own text, such as the abstract, but they must check the accuracy of the translation.
3.2 Accountability and Human Authorship
Authors remain fully responsible for the originality, accuracy, validity, and ethics of their work. They must verify all AI assisted content and follow the policies on Authorship and Contributorship and Publication Ethics. The work must be written fundamentally by humans, must meet scholarly standards, and must show human oversight and transparency throughout. SOSMANIORA makes the final decision on whether a manuscript is published.
3.3 AI Tools Cannot Be Authors
AI tools cannot be listed as authors. They cannot take responsibility for a work, consent to its publication, or sign copyright or licensing agreements.
3.4 Prohibited Reliance on AI
| No. | Practice that is not allowed |
|---|---|
| 1 | Submitting text or code produced by AI that the authors have not reviewed and edited. |
| 2 | Replacing missing empirical data with synthetic data, unless a sound and clearly described methodology is used. |
| 3 | Including inaccurate content produced by AI, including in the abstract and in supplementary material. |
Such practices may lead to editorial review or investigation.
3.5 Images, Figures, and Data
AI must not be used to create or alter images, figures, or original research data intended for publication. This covers charts, tables, medical images, parts of images, code, and formulas. Adding, removing, hiding, or moving elements of an image counts as alteration.
3.6 References and Citations
AI tools can generate realistic looking references that do not exist. Authors must check every reference and DOI against the original source. Fabricated or falsified references are research misconduct under the Plagiarism and Research Integrity Policy.
3.7 Research About AI
A study that examines AI tools, or that uses AI as an intervention, research material, or instrument, is different from the use of AI to prepare a manuscript. In such a study, the authors must describe the tool, its version, how it was used, and the relevant settings in the Method section.
3.8 Confidentiality and Participant Data
Authors must not upload personal or identifiable data of research participants, or unpublished research data, to AI tools unless the consent of the participants allows it and the terms of the tool give adequate protection. Authors must also confirm that the terms of the tool protect intellectual property, confidentiality, and data security.
3.9 Disclosure
All use of AI in the preparation of a manuscript must be disclosed. The disclosure statement must name the tool and its version, state how the tool was used, and state why it was used. The place of the statement depends on the kind of use:
| Kind of use | Where to disclose |
|---|---|
| AI was part of the research process, for example coding support or literature categorization | In the Method section |
| AI was used for language editing or translation | In the Acknowledgements |
Suggested wording
During the preparation of this manuscript, the authors used [name and version of the tool] to [purpose of use]. After using this tool, the authors reviewed and edited the content as needed and take full responsibility for the content of the manuscript.
During the preparation of this manuscript, the authors used [name and version of the tool] to [purpose of use]. After using this tool, the authors reviewed and edited the content as needed and take full responsibility for the content of the manuscript.
4. Editors and Peer Reviewers
Uploading unpublished manuscripts, images, files, or related information to generative AI tools is prohibited. Doing so may breach confidentiality and the intellectual property rights of the authors.
| Role | Rule |
|---|---|
| 4.1 Editors | Editors must protect the confidentiality of submissions and of the review process. They must not upload unpublished materials to AI platforms. |
| 4.2 Peer reviewers | Reviewers must not use AI to evaluate, summarize, or assess a manuscript or proposal, and must not upload unpublished content to AI tools. AI may only be used to improve the language of the review report. Reviewers remain fully responsible for the accuracy, judgment, and integrity of their reviews. See the Peer Review Process page. |
5. Handling of Violations
Suspected violations of this policy are examined under the Allegations of Misconduct policy. The outcome depends on the severity of the violation.
| Situation | Possible outcome |
|---|---|
| Manuscript under evaluation | A request for clarification or revision, or rejection of the manuscript. |
| Published article | Action under the Correction and Retraction policy. |
| Conflict of interest related to AI | The conflict must be declared under the Conflicts of Interest policy. |
Related Pages and Enquiries
The Manuscript Preparation page and the Author Guidelines explain where the disclosure statement belongs in a manuscript. Questions about this policy may be sent to the editorial office at jurnal.sosmaniora@gmail.com.
| Topic | Page |
|---|---|
| Who may be an author | Authorship and Contributorship |
| Ethical duties of authors, editors, and reviewers | Publication Ethics |
| Fabricated references and plagiarism | Plagiarism and Research Integrity Policy |
| How manuscripts are reviewed | Peer Review Process |
| Reporting and handling misconduct | Allegations of Misconduct |
| Correcting or retracting articles | Correction and Retraction |
| Declaring conflicts of interest | Conflicts of Interest |
| Preparing a manuscript | Manuscript Preparation and Author Guidelines |
